Office Support Assistant (Milan, IL)

University of Illinois Extension   Milan, IL   Part-time     Administration / Clerical
Posted on May 8, 2023
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University of Illinois Extension has a job opening for an Office Support Assistant in Milan, IL. This is a part-time (60%) position working 7.5 hours a day on Tuesdays, Wednesdays, and Thursdays, 8 a.m. - 4 p.m. The position will work under general supervision to organize, coordinate, and perform a variety of clerical duties. Seeking applicants with good customer service skills and computer experience, including Microsoft Office Suite. The salary is $18.19/hour. Minimum qualifications are a high school diploma or equivalent, plus work experience in office/clerical activities, or 15 semester hours of college level courses.

Applications due May 22nd, 2023, by 6 p.m.


Everything we do is designed to improve the quality of life of the people in the state of Illinois, across the nation, and around the world. We discover, develop, translate, and disseminate knowledge to address societal concerns and train the next generation of experts and leaders in a way that empowers them to expand the boundaries of science to higher levels of understanding and influence.

Be a part of our story. Through learning partnerships that extend knowledge and change lives, University of Illinois Extension provides educational programs aimed at making lives better, healthier, safer, and more profitable for individuals and their communities. Illinois Extension has operated continuously for more than 100 years connecting the citizens of Illinois to their land-grant university by providing educational programming around the state. University of Illinois Extension is based in the College of ACES and works with all colleges and units of the University of Illinois at Urbana-Champaign.

Job Summary:

Works under direct supervision of the County Director to support the needs of the Extension office.

Duties and Responsibilities:

General Office Duties

Serve as primary staff to open and close the unit offices.

Serve as first point of contact for the office by answering telephone calls and assisting walk-in clients.

Assist in gathering, opening, and distributing mail to staff.

Assist County Director, Unit Educators, and program support staff with clerical needs for programming as requested, such as preparing materials, making copies and assisting with room reservations.

Maintain all county mailing and email lists.

Assist volunteer groups with clerical needs as directed by staff.


Report and transfer all fiscal expenditure / receipt documents as directed to Unit Office Support Specialist.

Replenishing funds in postage meter and manage postal systems.

Solicit and handle donations including updating the database, preparing deposits, and generating receipts.

Work with office staff on office supplies, educational supplies, and equipment ordering for the county offices.

Additional fiscal duties as requested by the County Director and Unit Office Support Specialist.


Other duties as assigned.

Comply with Affirmative Action / Equal Opportunity policies / guidelines in all aspects of Extension work.

Additional Physical Demands

To perform the functions of this position, the employee will be required to perform work both within an office and outside in the communities that are served, and must have the capability to travel from one location to the other in a timely fashion. Employee is responsible for securing personal transportation. A valid driver's license is preferred. Some work will be required during evenings and/or weekends. When working, the employee may be exposed to a variety of environmental factors to include, but not limited to, hot or cold weather, exposure to noise and allergens, and uneven ground. In performing the functions of this position, the employee may be subjected to various mental and physical demands as well to include, but not limited to, independently traveling to and performing work at different locations, lifting and moving items that may occasionally weigh up to forty (40) pounds and frequently weigh up to twenty (20) pounds, and twisting, pushing and pulling movements.

Minimum Qualifications:

High school diploma or equivalent.

Any one of combination totaling six (6) months from the categories below:

College coursework in any curriculum as measured by the following conversion table or its proportional equivalent:

15 semester hours equals six (6) months

Work experience performing office/clerical activities, including use of computer systems.

Preferred Qualifications:

Clerical and office environment experience

Knowledge, Skills and Abilities

Capacity to communicate both verbally and written with a wide variety of people. Meet the public with a pleasant, composed, and cordial manner and speak clearly and concisely.

Skill in working independently, while positively contributing as part of a professional office team.

Good listening skills.

Computer proficiency including Microsoft Office Suite.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

Out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Illinois residency requires proof of a valid Illinois Driver's License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process.