Coordinator of Rome Financials, Rome

St. John's University San Francisco, CA Full-time Finance

Posted on April 27, 2024

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Coordinator of Rome Financials, Rome

St. John's established in 1870, has three New York City campuses; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University's outstanding academics, diverse student body, dynamic internship and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John's University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations.

A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John's is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution. Our graduates will excel in the competencies and values required for leadership and service in a rapidly evolving world.

Department

European Campuses

Specific Job Title

Coordinator of Rome Financials

Reports to

Director of Global Fiscal Affairs

Campus

Rome

Job Summary

St. John's University is a Catholic, Vincentian, metropolitan, global, and anti-racist institution. In service of this mission, the University is dedicated to ensuring that all students are supported, valued, and thriving in the University community, on our New York campuses and abroad.

The Coordinator of Rome Financials is an integral part of the finance team who is responsible for maintaining the financial health of the Rome campus by performing tasks such as managing budgets, processing wire payments, creating financial reports, analyzing data, and ensuring that all financial transactions are completed accurately and timely. The coordinator reports to the Director of Global Fiscal Affairs.

Essential Functions

Ongoing Financial Operations

Work with Rome administrative team to update and monitor program expenses.
Process Rome vendor wire payments.
Manage Rome banking relationships and maintain compliant financial policies, procedures, and operations.
Send weekly Rome bank balance to Business Affairs for cash management.
Prepare monthly Rome payment list and work with Business Affairs staff to process entries.
Prepare Rome bed client invoices and monitor Rome bank account for payments.

Payroll & Human Resources

Coordinate and process Rome payroll wires.
Prepare and process Rome payroll journal entries.
Provide support to the Assistant Vice President, Europe Programs and the Director of Global Fiscal Affairs with faculty and administrator contract management and benefits management in compliance with the local legal regulations and best practices.

Fiscal Year-End Activities

Assist the Director of Global Fiscal Affairs with the year-end accrual list.
Work with Rome administrative team to assure invoices are received in time to process and those not processed are included on the year-end accrual listing.
Assist with reconciling year-end accrual entries and process necessary journal entries as needed.

Oversee the Rome LLC year-end financial statement preparation process.
Coordinate activities with external tax advisor in Rome.
Work with Business Affairs office in Queens to provide support during audit of LLC financial statement.

Competencies

Strong interpersonal, communication, and teamwork skills.
Courtesy, tact, and the ability to establish and maintain effective working relationships with people in a multicultural environment and with a geographically dispersed team.
Strong client service orientation.
Strong relationship management skills.
Ability to work independently.

Work Environment

This position operates in a professional office environment and is required to use standard office equipment such as personal computers, printers, copiers, multimedia equipment, etc.

Physical demands

No unusual physical demands are required other than occasional walking deriving from field trips/site visits with students.

Position Type/Expected Hours of Work

Full-time position of 38 hours per week. Office hours are Monday to Friday, with occasional evening/weekend/public holiday work due to programmatic needs or emergencies.

Travel

Occasional travel to St. John's locations in Paris and New York may be required.

Required Education and Experience

Bachelor's degree in accounting.
Proficiency in Microsoft Office Suite (Word, Excel, Access, PowerPoint).
1 year work experience in accounting, finance, or economics.

Preferred Education and Experience

Experience with Ellucian Banner.
Working ability in French.

Additional Eligibility Qualifications

Authorized to work in the Schengen area.
Fluent in Italian and English.

Other Duties

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

Any offer of employment is subject to receipt by St. John's University of satisfactory references, verification of employment and education.

St. John's University is an Equal Opportunity Employer and encourages applications from women and minorities. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law.

To apply, visit https://jobs.silkroad.com/StJohnsEdu/Careers/jobs/219501

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