Administrative Assistant III

Dartmouth College   Hanover, NH   Full-time     Administration / Clerical
Posted on April 6, 2024
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Position Details

Position Information

Posting date

03/05/2024

Closing date

Open Until Filled

Yes

Position Number

1128040

Position Title

Administrative Assistant III

Department this Position Reports to

Tuck Academic Operations

Hiring Range Minimum

$20.00

Hiring Range Maximum

$25.00

Union Type

Not a Union Position

SEIU Level

Not an SEIU Position

FLSA Status

Non-Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

40

Schedule

Location of Position

Hanover, NH
Tuck School, 100 Tuck Hall

Remote Work Eligibility?

Onsite only

Is this a term position?

No

If yes, length of term in months.

N/A

Is this a grant funded position?

No

Position Purpose

As a member of the Academic Operations support team, coordinates and performs a wide variety of administrative tasks to increase efficiency, expedite/coordinate/support the work of others, and ensure smooth administrative operations.

Description

Required Qualifications - Education and Yrs Exp

Associates plus 2-3 years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities
  • At least two years of office experience and in-depth knowledge of office procedures, with some degree of autonomy.
  • Proficiency with computer applications, particularly Microsoft Office products, and the ability to learn new programs and applications with training and/or on-line tutorials.
  • Strong interpersonal skills and the ability to communicate effectively with a wide range of constituents.
  • High accuracy and attention to detail; strong communication and organizational skills.
  • Ability to adapt to changing priorities in a fast-paced environment.
  • Able to support, contribute to, and strengthen a vibrant, culturally diverse, and inclusive learning community of students, alumni, faculty, and fellow professionals.
  • Able to anticipate, deliver on, and exceed the expectations of students and staff and faculty colleagues.
  • Able to collaborate with others to achieve results.
  • Able to seek out and create learning opportunities, including through those revealed by setbacks and failures as well as successes.
Preferred Qualifications

Department Contact for Recruitment Inquiries

Lorin Parker

Department Contact Phone Number

603.646.2904

Department Contact for Cover Letter and Title

Lorin Parker, Executive Director of Talent Management

Department Contact's Phone Number

603.646.2904

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Not an essential function

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/postings/72740

Key Accountabilities

Description

1.Administrative Support
  • Coordinates a variety of academic and administrative support functions; handles invoice reconciliation (copyrights, faculty accounts/subscriptions, etc.) and travel reimbursements; and tracks course related costs (guest speakers, printing, copyright materials, etc.);
  • Facilitates administrative processes for teaching assistant and research assistant hiring; assists in onboarding activities for new academic appointments;
  • Assists academic coordinators as necessary with behind-the-scenes classroom logistics (including, but not limited to: review of course details in LMS, AV tech checks in the classroom, and handout compilation and delivery);
  • Completes any other tasks and assignments associated with assisting in academic operations.
Percentage Of Time

60%

Description

2. Communications
  • Serves as a point of contact representing academic operations for internal and external constituencies; prepares and distributes department documentation related to procedures.
Percentage Of Time

5%

Description

3. Information Management
  • Establishes and maintains department files and databases (e.g. Tuck cases database and website; policy, process and training documentation; and other department information) to ensure accuracy and accessibility of information.
Percentage Of Time

25%

Description

4. Schedule Coordination
  • Coordinates recurring department activities; coordinates schedules and itineraries; supports Scribe Program Manager with scheduling and onboarding; and assists academic operations staff as needed.
Percentage Of Time

10%

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned.

Supplemental Questions

Required fields are indicated with an asterisk (*).
  1. * How did you learn about this employment opportunity?
    • Current Dartmouth employee (Please specify full name below)
    • Word of mouth
    • Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
    • jobs@dartmouth.edu email outreach
    • Recruiter (Please specify full name or event below)
    • abilityJOBS
    • Chronicle of Higher Education
    • Glassdoor
    • Handshake
    • HigherEdJobs
    • Indeed
    • Inside Higher Ed
    • LinkedIn's Job Board
    • RecruitMilitary
    • Dartmouth's Job Board (searchjobs.dartmouth.edu)
    • Other (Please specify below)
  2. If you would like to add more information to your answer, please specify here:

    (Open Ended Question)
Documents Needed to Apply
Required Documents
  1. Cover Letter
  2. Resume
Optional Documents
  1. Additional Document #1

Dartmouth College

Hanover , NH