Receptionist / Clerical Assistant

Califf & Harper, PC   Moline, IL   Full-time     Administration / Clerical
Posted on May 27, 2024


Califf & Harper, P.C.

Moline, IL

Califf & Harper, P.C., is looking for a full-time Receptionist / Clerical Assistant to join its legal team in Moline. The right candidate will thrive in a multi-tasking environment serving our clients and our internal team of staff and attorneys. Some of the key duties of this role will be to run the front-office operations (including answering multi-line phones, greeting clients and visitors, communicating office information via email and overhead paging system), client oriented tasks (including typing, copying, and scanning documents; opening and closing legal files; assisting internal staff), and back-office operations (data entry, stocking kitchen and office supplies, straightening conference rooms, and running errands.) The position requires full-time office hours Monday through Friday from 8:30 a.m. to 5:00 p.m.

We offer paid time off, a 401(k) retirement plan, and participation in our other group benefits, including medical, dental, life and disability insurance. The salary range for this position is commensurate with candidate experience.


  • Desire to serve both firm clients and our internal team of staff and attorneys.
  • Positive and pleasant customer-service attitude with both clients and our internal team.
  • Excellent customer service skills.
  • Excellent communication skills (spoken and written)
  • Willingness to learn and to assist others with a variety of office tasks.
  • Proficiency with Microsoft tools (Outlook, Word, Excel, PowerPoint) and good keyboarding skills.
  • Ability to multi-task and change from one task to another as matters arise.
  • Valid driver's license required (for running errands.)
  • Must work 8:30 a.m. to 5:00 p.m. Monday through Friday with one hour break.
  • Must work Fridays on a regular basis.


  • At least one year of previous experience in a professional office preferred, but this can be waived by the right candidate who has a strong showing in other skills.
  • Willingness to work over-time or weekend hours on an as-needed basis.

We are an equal opportunity employer and consider all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

Califf & Harper, PC

1515 5th Ave., Ste. 700
Moline , IL