ATSU - Senior Administrative Assistant, Student Affairs

ATSU - Senior Administrative Assistant, Student Affairs

• Serve as the first point of contact for the Student Affairs office (AZ campus).
• Create and maintain shared Google documents and files for various Student Affairs projects.
• Manage the AVP-SA calendar as requested.
• Provide administrative support for the AVP-SA and other staff members as needed (i.e. ordering food, mail distribution, copying, faxing, shipping, filing, deliveries, local purchases, telephone reception, etc.)
• Keep the Student Affairs storage areas organized and inventoried.
• Work collaboratively with the Executive Assistant to the Vice President for Student Affairs (located on the Missouri campus).
• Maintain commerce statements and Chrome River travel expense reports for the AVP-SA.
• Maintain the commerce statements and Chrome River travel expense reports for the Director - Student Affairs.
• Make purchases and pay vendors as necessary via Unimarket.
• Order food and beverages for events as needed and process payments.
• Participate on Student Affairs committees as designated.
  
• Provide support for all Student Affairs-related events: orientations, White Coats, commencements, awards banquets, wellness, Founder's Day, etc.
• Prepare and edit correspondences and presentations for the AVP-SA.
• Maintain inventory of office supplies and restock as needed.
  
• Coordinate the AVP-SA calendar, travel, itineraries/agendas, support for meetings and committees.
  
• Complete projects and special assignments by determining priorities, managing time, and following through to successful completion.
• Travel to California and Missouri campuses to assist with events as needed.
• Assist offices within Student Affairs: (Learning Resources & Accommodation Services, Behavioral Health & Wellness, Student Life) in daily tasks such as mail distribution, routing phone calls, food orders and deliveries for events/meetings, running errands, etc.
• May require evening and weekend hours to assist with events.
• Other duties as assigned.

• Bachelor's degree required.
• One to two years of experience in an administrative role, preferably in higher education.
• Confidence in the use of appropriate technology within a higher education setting including systems and processes.
• Excellent communication skills.
• Must enjoy working with and supporting students.
• Able to prioritize and multi-task in a high-traffic atmosphere.
• Confidential.
• A positive attitude and ability to work with all personalities is a must.
• Detail oriented.
• Pro-active.
• Approachable.
• Willing to explore the use of emerging technology.

Required

Depdenabiltiy

Problem Solving Ability

Trust

Diplomacy & Tact

Team Player

Communication

Required

Required

1-2 years: